Contract Administrator

City:  Fremont
State:  CA
Country:  US

Alcal Specialty Contracting, Inc. (Alcal) is a subsidiary of Pacific Coast Building Products, Inc. a family owned business since 1953.  Alcal is a large specialty contractor, privately held and diversified that has operated continuously since 1971.  It employs over 900 people and has branches in California, Colorado, Nevada, Arizona, Washington and Hawaii.  Installed products include roofing, waterproofing, insulation, firestop, and garage doors for both commercial and residential construction. The company is signatory to the Roofers and Carpenters Union.


Our location in Fremont, CA is currently accepting applications for a Contract Administrator.


A Contract Admin is responsible for payroll and office work requiring application of various work methods and procedures.


Responsibilities include:

  • Answers phones and handles customer inquiries appropriately. 
  • Sets up job contracts files per requirements, i.e. private, public, residential, commercial, etc. 
  • Track and arrange insurance for jobs.
  • Communicates daily with contractors regarding questions on contracts, pre-lien information, insurance requirements, billing procedures, etc.
  • Assist Estimators with paperwork.
  • Monitors retention files and manual billings.
  • Maintains files, reports and handle warranties.
  • May perform other duties such as assisting with payroll.
  • Abides by all safety rules set forth by company and governmental regulatory agencies
  • Other duties as assigned.


Qualified applicants MUST have:

  • Collection experience.
  • Requires excellent verbal and written communication skills, detailed oriented, good organizational skills, and professional telephone skills in dealing with the customers.
  • Invoicing and certified payroll is highly preferred. 
  • Previous accounting experience in a commercial or large residential construction environment.



Qualified applicants please apply online.


We offer a competitive compensation and benefits package, including medical, dental, vision, 401k, profit share and wellness programs.


We are committed to promoting diversity and welcome applications from all qualified individuals. We desire priority referrals of veterans/protected veterans, and individuals with disabilities (IWDs). We utilize E-Verify to confirm work authorization with both the Social Security Administration and the Department of Homeland Security.  Drug free workplace and EOE/M/F/Vets/Disability.  

Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland